Google recently announced a Gmail redesign for G Suite for Education customers that introduces new features such as message snoozing, confidential mode, G Suite integration, and smart reply. The new web interface has been enabled for Lehigh users and expands the amount of tasks you can perform without leaving your inbox.
To start using it now, click the gear icon in the upper right of your message view, then choose Try the new Lehigh University Mail.
Google is gradually rolling out the changes, so some of the features may not yet be available. LTS has discovered add-ons such as Column Resizer do not work in the new interface and Gmail Labs, where users could find some extra features, was discontinued. However, you can find many of the same options by clicking the gear icon, then Settings, then Advanced.
Here are 7 of the best new features we've found and how to use them! You can also watch a video tour of the features.
New hover-activated buttons allow you to quickly archive, trash, snooze, and mark messages as read or unread, all without having to open them first. You can also open attachments directly from message view.
Snooze emails and reminders to temporarily remove them from your inbox until you need them. Your email or reminder will return to the top of your inbox when you want it to, such as “Later today,” “Tomorrow,” or “Next week.” You can always see your snoozed items under Snoozed in the Menu.
You can now tap on icons in a brand-new right-hand sidebar to pull up your Google Calendar, write new notes in Keep, create Tasks, or access other Gmail add-ons you’ve installed.
With confidential mode (coming soon), you can protect sensitive content in your emails by creating expiration dates or revoking previously sent messages. It’s also possible to prevent sent messages from being copied, forwarded, printed or downloaded.
To learn more about Confidential mode, see the Google Help topic Send & Open Confidential Emails.
Nudge is a reminder system to help make sure important messages don’t slip through the cracks. If Google believes an email in your inbox needs responding to, it will remind you of this in the title of the email and as a notification. Nudge also works for when Google determines a sent email warrants a response. If you'd like to disable this feature, go to Settings > General and uncheck either or both boxes in the Nudges section.
Smart Reply saves you time by suggesting three quick responses based on the email you received. Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text.
The Gmail Offline feature lets you read, respond to, and search your Gmail messages even when you aren't connected to the Internet. It requires the use of the Chrome web browser.
To enable Gmail Offline, click the gear icon, then Settings, then check the box Enable offline mail.
Here you can choose how much email to sync, whether to download attachments, and how to store offline mail when you sign out of a Gmail account synced for offline storage.
Anyone who shares their computer with family members or coworkers should choose to delete synced messages when an account is signed out. If left behind, cached emails could pose a security risk.
To learn more about this feature, see Google Help topic Use Gmail offline.
A Google Plus-like feature called Plus Mentions lets you copy (cc:) people from inside the body of the message. Just add a plus sign (+) and start typing the person’s name. A dropdown menu of people will appear. Select a name, and it will be auto-completed in the email and also added to the cc: field.
You can also contact the LTS Help Desk at 610-758-HELP (610-758-4357) or firstname.lastname@example.org.
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