Act now to prevent disruptions on Zoom

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Zoom participants with the words best practices for securing Zoom meetings

Library and Technology Services would like to remind the Lehigh community to follow these best practices for creating secure Zoom classes, meetings, and events:

Using Zoom for Classes or Meetings

  • Always log in to Zoom as the host of your own meeting.
  • When you set up a Zoom meeting, require a passcode AND require users to log in (authenticate) to join the Zoom meeting.
  • Do not post Zoom meeting links on public websites or share on social media. (Share the Zoom meeting link only on secure websites that require authentication, such as your Course Site, on Lehigh’s Google Calendar, or directly with participants/guests via email).
  • For added security, use a waiting room and admit only authorized users (this option requires you/someone to monitor the room to grant access).

For University Events

  • Require participants to register for your Zoom meeting.
  • Do not post the Zoom meeting links on public websites or share on social media. Instead, share only the registration link. If you use a Go link or other URL shortener,  be sure it redirects to the registration link and does not include the embedded passcode.
  • For added security, use a waiting room and admit only authorized users (this option requires you/someone to monitor the room to grant access). 
  • During the event, only give authorized presenters the ability to share their screens OR consider requesting a Zoom webinar rather than a Zoom meeting. (In a webinar, only the host and authorized speakers/panelists are visible).
  • If you want more comprehensive support for a high-profile event (in-person, fully remote, or hybrid), we strongly recommend that you contract with the Office of Distance Education. For more information on services and rates, visit DE Special Events and Productions.

For additional information and more detailed guidance, visit the Securing Zoom Meetings page in the LTS Knowledge Base.

If you have questions about any of the above, contact the LTS Help Desk.

Sincerely,

Library and Technology Services